No more nasty surprises
Alert thresholds warn you before an expense becomes a problem.
Feature · Expenses
Your expenses watched, your margin protected.
An expense that drifts is rarely spotted in time. HostDesk tracks every cost by property and category, compares it with last year, and alerts you the moment a threshold is crossed. You also check your suppliers' invoices at a glance.
Free forever · no credit card · set up in 20 minutes
Thresholds
alerts per expense category
Year-on-year
comparison of every expense
Fixed + one-off
recurring and exceptional costs
✓
supplier invoices checked
The problem
Expenses nibble at the margin, in silence.
You watch revenue; you discover expenses too late.
Cleaning goes up a few euros, the concierge takes a little more each month, an energy bill climbs: taken on their own, nothing alarming. But added up over the year, these drifts eat into your margin without you seeing it coming. And without a comparison with last year, there's no telling what's normal.
HostDesk's expense analysis flips the logic: you set thresholds, the system watches, and it alerts you the moment a category overflows — while there's still time to act.
How it works
Watch, compare, check.
Three reflexes HostDesk automates to protect your profitability.
The thresholds
An alert the moment an expense overflows.
You set a threshold per category. As soon as an expense crosses it, HostDesk flags it and surfaces the alert. You react before the drift settles in.
- Threshold in amount or percentage, per category.
- Automatic alert on crossing.
- Direct link with your break-even point.
The comparison
Each expense, against last year.
HostDesk sets your expenses against the last three years. An abnormal rise compared with the previous year becomes obvious, where a simple total would have hidden it.
- Automatic comparison with the history.
- Fixed and one-off costs distinguished.
- Reading per property to pinpoint the drift.
The real screen
Expense analysis, for real.
Your expenses grouped by category, split by property, with the expected and invoiced amounts.
HostDesk expenses · categories, per-property amounts and invoice checks
What it changes
Profitability defended, expense by expense.
A reliable margin
Expenses and income aligned: your margin reflects reality, not an estimate.
Accurate invoices
Expected amount versus invoiced amount: you never again pay a supplier error.
A watched expense is a saved margin.
Thresholds, a comparison, alerts — your profitability protected continuously.
Frequently asked questions
Everything about expense analysis.
What is an expense alert threshold?
You define an amount or a percentage not to exceed for an expense category (cleaning, concierge, energy…). As soon as an expense crosses this alert threshold, HostDesk warns you — before the drift nibbles at your margin.
Which expenses can I track?
Fixed costs (subscriptions, insurance, service charges), variable costs (cleaning, concierge, energy) and one-off expenses (repairs, equipment). Each expense is tied to a property for a fine-grained reading.
Can I compare my expenses with last year?
Yes. Each category is set against last year (and beyond). You immediately spot an expense rising faster than expected compared with the previous year.
What is the difference between fixed and one-off costs?
Fixed costs recur every month or year (insurance, subscriptions). One-off costs are exceptional (a repair, new equipment). HostDesk distinguishes them so they don't skew your averages.
What is the link with my profitability?
Expenses are deducted from your net revenue to reveal your break-even point — the revenue level at which your business turns a profit. Watching expenses directly protects your margin.
Can I check my suppliers' invoices?
Yes. You compare the expected amount of a cleaning or a concierge service with the invoiced amount, to validate at a glance and stop paying for errors.
Explore next